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Essential Business Documents Series: The New Hire Letter

July 3, 2018



Whenever you have a new hire, it is always best practice to engage your potential employee using a formal employee letter ( this goes for your new independent contractor and even intern also!). Beyond being good practice, it will save you valuable time on the first day while ensuring your new hire is primed and ready to go! Here are the key aspects of a new hire letter:


1. ​Relationship: Be sure to call your new employee an "employee" or your new independent contract your new "independent contractor." This is a great way to establish the relationship from the onset.


2. Trial Period: If your employee is being hired only upon successful completion of a 90 day period, then make sure you indicate that. You also want to reiterate the key performance indicators your looking for from your new employee for their time to be considered successful completion of the Trial Period.


3. Salary: Elaborate on salary, bonus and other compensation. This is a great way to eliminate all the questions your new employee may have and ensures you and your new employee have the same understanding of compensation. 


3. Establish Culture: As their first official correspondence with you, this is your opportunity to show them what your company is like. The letter alone will cement the fact that you take your relationship with them seriously. Let them know about the welcome party, the mandatory training, the happy hour, or the swag bag they can pick up on their first day- whatever the DNA of your company, give them a hint of that in the letter. 


If you value your new hire first impression Ameerally Law Office can help you create a reusable template for new hire employee or independent contractor letters! For more information contact us for a free consultation. 


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